Auto Industry
Common Documents that may require Notarization (Documents for Domestic Use)
Application for Duplicate Title
This document is used when the original vehicle title has been lost, stolen, or damaged. Notarization is required to verify the identity of the person requesting the duplicate title, ensuring that only authorized individuals can obtain a new title.
Application for Salvage Certificate or Nonrepairable Vehicle Certificate
This application is necessary when a vehicle has been declared a total loss (salvage) or cannot be repaired (nonrepairable). Notarization is required to confirm the identity of the applicant and ensure that all information provided is accurate and truthful.
Affidavit of Correction
This affidavit is used to correct errors on previously submitted DMV documents. Notarization is required to validate that the corrections made by the applicant are legitimate and authorized.
Affidavit of Stolen Vehicle
This document declares that a vehicle has been stolen. Notarization is required to authenticate the statement made by the vehicle owner, providing legal assurance that the claim of theft is genuine.
Affidavit of Vehicle Theft
Similar to the Affidavit of Stolen Vehicle, this document also declares a vehicle theft. Notarization is required to confirm the legitimacy of the claim, ensuring it is legally binding.
Bill of Sale (Optional)
A Bill of Sale records the sale and transfer of ownership of a vehicle from one party to another. While notarization can add an extra layer of security and authenticity, it is generally optional, unless specifically required by state law or requested by one of the parties involved in the transaction.
Certificate of Non-Operation (Optional)
This certificate states that a vehicle will not be operated on public roads and therefore does not require registration or insurance during its non-operational period. Notarization for this document is generally optional, but it can be beneficial for legal purposes to avoid any disputes about its non-operational status.
Lien Release Form
A Lien Release Form indicates that any liens (claims) on a vehicle have been satisfied and removed. Notarization is required to ensure that the lienholder’s signature and release are legitimate, confirming that there are no outstanding financial claims against the vehicle.
Mechanic’s Lien Sale Notice
This notice informs interested parties about an impending sale due to unpaid mechanic’s fees. Notarization is required to validate that proper notice has been given according to legal requirements, ensuring transparency in such sales.
Odometer Disclosure Statement (Optional)
Federal law requires this statement during vehicle transfers to disclose accurate mileage readings. While notarization can provide additional verification, it is generally considered optional, depending on state regulations or specific circumstances.
Power of Attorney for Vehicle Transaction
This document grants someone else authority to handle specific vehicle-related transactions on behalf of another person. Notarization is required to confirm that both parties understand and agree to this delegation of power, preventing unauthorized actions.
Release of Liability Form (Optional)
This form notifies the DMV that you are no longer responsible for a sold or transferred vehicle. Notarizing this document can be helpful but is usually considered optional, unless specified by state law or requested by either party involved in the transaction.
Repossession Affidavit
An affidavit used by lenders when repossessing a vehicle due to loan default. Notarization is required to authenticate that repossession was conducted legally and properly documented, protecting both lender and borrower rights.
Statement of Facts (Optional)
A general-purpose form used for various declarations related to DMV matters (e.g., explaining why certain paperwork was not completed). Notarizing this form can add credibility but typically remains as an option rather than mandatory (optional) unless otherwise specified by local regulations or specific situations.
Vehicle Identification Number (VIN) Verification Form (Optional)
Used primarily when registering out-of-state vehicles in California, this form verifies that VIN matches official records. Notarizing this form can be beneficial but remains generally (optional) unless otherwise specified by local regulations or specific situations requiring additional verification beyond standard procedures followed normally.
Vehicle Release Form
A form authorizing release from impoundment/storage facilities upon payment settlement/other conditions met; often requires proof ownership/authorization before releasing vehicles back owners/operators again - making it important to have signatures authenticated through notarizations in most cases involving legal disputes over rightful possession claims
Vehicle Title Application
When applying new titles after purchasing/acquiring vehicles through private sales/dealerships alike - ensuring proper documentation submitted alongside applications crucial avoid potential fraud/misrepresentation issues arising later down line… Hence why many jurisdictions mandate having these forms duly signed/notarized before processing requests further (required) instances where additional verification needed beyond standard procedures followed normally…
Disclaimer: This list includes common documents but is not limited to these examples. We are not licensed attorneys; we inform you for informational and educational purposes. Please contact a licensed attorney for legal advice.