City and Business Licenses
Common Documents that may require Notarization (Documents for Domestic Use)
Business Formation Documents
Articles of Incorporation
These are formal documents filed with a government body to legally document the creation of a corporation. They typically include the corporation’s name, address, and details about its shares and directors.
Articles of Organization (for LLCs)
Similar to Articles of Incorporation but for Limited Liability Companies (LLCs). These documents establish the existence of an LLC in a specific state.
Corporate Bylaws
Internal rules adopted by a corporation’s board of directors after the company is incorporated. They govern how the corporation will operate.
Operating Agreements
A key document used by LLCs to outline the business’ financial and functional decisions including rules, regulations, and provisions.
Partnership Agreements
A contract between partners in a partnership which outlines the terms and conditions of their relationship.
Contracts and Agreements
Lease Agreements for Business Premises
Contracts between landlords and business tenants outlining terms for renting commercial property.
Service Agreements
Contracts that specify the terms under which one party will provide services to another.
Vendor Contracts
Agreements between businesses and suppliers detailing the terms of supply arrangements.
Financial Documents
Financial Statements (if required by a regulatory body)
These include balance sheets, income statements, and cash flow statements. Notarization may be required if specified by regulatory bodies.
Loan Agreements
Contracts between borrowers and lenders specifying loan terms.
Promissory Notes
Written promises to pay a specified amount of money at a future date or on demand.
Miscellaneous Legal Documents
Affidavits of Identity or Residency
Sworn statements verifying identity or residency. Notarization may be required under certain circumstances.
Power of Attorney Forms related to business operations
Legal documents authorizing someone to act on another’s behalf in business matters.
Ownership and Transfer Documents
Membership Certificates (for LLCs) (Optional)
Documents that certify ownership in an LLC. Notarization is typically not required unless specified by the issuing entity.
Shareholder Agreements (Optional)
Contracts among shareholders detailing rights and obligations. Notarization is typically not required unless specified by the issuing entity.
Stock Certificates (Optional)
Physical documents representing ownership in a corporation. Notarization is typically not required unless specified by the issuing entity.
Transfer of Ownership Forms
Documents used to transfer ownership interests in a business.
Regulatory Compliance Documents
Business License Applications
Applications submitted to local governments for permission to operate a business within their jurisdiction. Notarization may be required under certain circumstances.
Environmental Compliance Forms
Documents ensuring that businesses comply with environmental regulations. Notarization may be required certain circumstances.
Illinois Security Commission Filings
Regulatory filings related to securities within Illinois. Notarization may be required under certain circumstances.
Zoning Permits
Permissions from local authorities allowing businesses to operate in specific zones. Notarization may be required under certain circumstances.
Disclaimer: This list includes common documents but is not limited to these examples. We are not licensed attorneys; we inform you for informational and educational purposes. Please contact a licensed attorney for legal advice.